The Admin Assistant III for Corporate Communications will work closely with two SVPs supporting various Internal Communications activities and Corporate internal events, as well as support Corporate Brand Management and activities for SPE’s Social Media office. The ideal candidate will be highly detail-oriented, fast working, organized, resourceful, flexible, friendly, professional and excel at muti-tasking.

Responsibilities:

• Provide admin support for two SVPs:  

  • Schedule meetings

  • Handle expense management reports

  • Submit invoices

  • Order supplies

  • Assist with onboarding tasks

  • Update and maintain department budget sheets 

  • Support internal employee events (manage RSVP lists and assist on day of event) 

• Prepare tests of email communications and send to broad distribution lists

• Proofread a variety of internal and corporate communications

• Coordinate reviews and approvals on internal communications

• Draft operational communications working closely with head of internal communications

• mySPE Intranet

  • Draft and revise content submitted for company intranet; tag with key words

  • Upload content and remove when dated

  • Update Messages for Employees section

  • Liaise with IT on request from clients

• Newsletter

  • Update mySPE “Welcome to the Team” page for newsletter

• Monitor multiple email boxes for incoming emails and replies

• Maintain Internal Corp Comms archive

• Stay up to date with trailer launches, premieres and other events for The Latest by meeting with Corp Comms communicators

• Support multiple corporate employee events (Spotlight On, Tech Talk, Coffee & Conversation, Quarterly Managers Briefing, Studio All Hands meeting, etc.)

  • Liaise with speakers and support staff

  • Assist with logistics prep by working with various internal stakeholders

• Support Employee Screening program

  • Coordinate with MPG stakeholders to draft schedule for approval

  • Maintain yearly calendar and attendance reports

• Assist SVP with Corporate Brand Management matters

  • Support approval process for SPE’s Social Media accounts and maintain master inventory list

• Back-up for sending SPE Daily Clips (review, compile, send)

Requirements:

• Bachelor’s degree is preferred

• 2 – 3 years’ experience as an administrative assistant or coordinator in the entertainment field

• Excellent written and oral communication skills

• Detail oriented with exceptional organizational skills

• Professional and courteous demeanor

• Ability to multi-task and prioritize to ensure all assignments are completed accurately and in a timely manner

• Flexible and autonomous with an ability to work well in an environment where needs and priorities are subject to change

• Resourceful self-starter with a team-player attitude

• Must be able to maintain discretion and confidentiality

• Common sense, dependability and excellent interpersonal skills

• Strong computer skills (Microsoft Office – Word, Excel, PowerPoint)

• Experience with public relations/corporate communications preferred

The anticipated base salary for this position is $63,232 - $79,040. This role may also qualify for annual incentive and/or comprehensive benefits. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location of the position.

Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.

To request an accommodation for purposes of participating in the hiring process, you may contact us at SPE_Accommodation_Assistance@spe.sony.com.